Tax Insight: Profit extraction for owner managed companies

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Take charge of your tax affairs

People who own a company and work for themselves often ask what’s the most tax-efficient way to take funds out of the business on a day-to-day basis. For many years, this has come down to a straightforward choice between salaries and dividends – with dividends a clear winner for most people.

However, with changes to the tax on dividends in recent years, the choice became more complicated. For some people, the best choice may even vary from year to year. PKF is here to guide you through your options in the light of these changes, so you’re aware of all the opportunities and ready to make the right choices in future.

Salaries or dividends – it’s your decision

Three variables affect your decision from a basic tax perspective: the rates of Corporation Tax, Income Tax, and National Insurance. Salaries give rise to National Insurance liabilities, but when you draw a salary, this helps you reduce your company’s Corporation Tax bill.

Income Tax rates on both salaries and dividends have been stable in recent years. The general preference for dividends over salary has come about largely because the rate of Corporation Tax has fallen more rapidly than the increases in National Insurance rates in recent years.

Generally speaking it’s how National Insurance and Corporation Tax rates balance out that will determine year by year whether salaries or dividends are more efficient. However, this might well give different results in two consecutive years.

Many company owners have also chosen to make further significant savings, by remunerating some or all employees by way of dividends, in addition to or by replacing salaries. The changes in recent years have made exotic share structures that enable such arrangements less attractive for employers.

What are the changes?

Since 6 April 2016, dividends are no longer received with a notional tax credit of 10%. Under the historic rules, a cash dividend of £90 was treated as a gross amount of £100 with Income Tax having been paid of £10.

When this dividend was reported in a tax return, it was taxed at a rate of either 10%, 32.5% or 37.5% (depending on your total income level). The £10, which was already deemed to have been paid, was then subtracted from your final tax bill. So in effect, you saved tax by paying at an effective 0%, 25% or 30.6% on the cash received.

Since 6 April 2016, the notional tax credit no longer exists, and the rates of tax applied to dividends have changed to 7.5%, 32.5% and 38.1% of the amount actually received. This can make dividends more expensive in tax terms, as you can see in the following comparison:

Tax payable on a £100 cash dividend

Tax payable Before
6th April 2016
Tax payable From
6th April 2016
Basic rate taxpayer (20%)£0.00£7.50
Higher rate taxpayer (40%)£25.00£32.50
Additional rate taxpayer (45%)£30.60£38.10

Since 6 April 2016, whatever your level of income, the amount of tax you pay on a dividend of £100 increases by £7.50. To compensate the increase in tax all taxpayers receive an annual dividend exemption, however, since 6 April 2018 this has reduced from £5,000 to £2,000 per year. Therefore, the first £2,000 of dividends received during a tax year are exempt from tax. This could maintain, or actually increase, the tax efficiency of low value dividends for some people. 

Potential change?

Whilst it’s true that most company owners expected to be paying more tax than they were, there are tax efficient ways to handle all these changes from recent years.

Most importantly, you’ll need to stay on top of all the options. Dividends are less of an easy choice than they were historically – but just because the gap in tax efficiency between the two options has closed, that doesn’t mean dividends will necessarily be a less tax efficient choice than a salary. And remember, a choice that makes sense in one year may not be the best in the following year.

Here are some options that could still help you manage tax wisely:

If you receive dividend income from other shareholdings, this will eat into your £2,000 exemption. A typical share portfolio valued at more than £70,000 will generally give rise to dividends that use up that exemption. Accordingly all of the dividend income from your company would be taxed at the higher rates.

  • If you want to make significant personal pension contributions, choosing a salary could help generate access to pension tax relief – unlike dividends, a salary counts as ‘earned income’ – only earned income can be used to generate pension tax relief. However, with changes to the annual allowance since 6 April 2016 for high income earners, it is important to assess your availability to contribute into a pension.
  • There are other ways that ‘profit’ can be extracted from a company which may be more efficient as National Insurance is not relevant in those cases. For example the company may pay a pension contribution to your pension fund directly or, if the company uses property that you own personally and pays you rent. Such extractions must of course be legitimate!
  • If you’re planning to sell the business – and don’t have too much cash invested in it – you could keep the profits in the business to enhance your sale price. A 10% rate of tax will then apply if Entrepreneurs’ Relief is in point; however, care is required to ensure that retained cash does not jeopardise the qualifying status of the company.
  • If you have shareholders who aren’t employed in the business, remember they can only receive payment in the form of a dividend – so don’t assume a switch to a salary will suit everyone. If one shareholder takes a dividend, so should all the others.
We can help you understand the changes from recent years and how they affect your company.

Please contact us today and talk to one of our expert team to make sure you understand all the options and are ready to choose one that’s beneficial for you.